Business expense report software

Put an end to the baffling
expense reports management !

The current economic climate compels us to travel more and more to win new markets and new clients and business trips have now a predominent place, even in VSEs and SMEs. To have a mobile workforce reflects energy and dynamism but it can also quickly lead to an accumulation of expense reports and uncontrolled spending.

Via a fluent and user-friendly interface, the module oHRis Expense Reports gives you the opportunity to automate and ease the process, to harmonize and share the rules for travel expenses within your company thanks to a highly configurable and adaptable system ; you lessen expenses and waste of time !

The employee :

He enters his expenses progressively and applies for reimbursement from his computer, tablet or smartphone. Requests and repayments validation become quick and simple
He can scan, take pictures or transmit a hard copy of supporting documents according to the implemented settings
He is informed of the ceilings and of the repayment rules and so is accompanied throughout his request. As the control is instantly done, errors become extremly rare, avoiding returns to the employee and too long processing times
He can monitor the validation process of his expense claims in real time
He is informed by e-mail in case of validation, refusal or request for further information concerning his expense claims.

The manager :

He can use all the employee profile’s functionalities for himself,
He is informed in real time of his staff’s new repayment claims that he can process from his computer or smartphone. This way, he can validate the adequacy of the expense before the account processing
He monitors the expense reports and manage budgets per employee, per staff, per project, or per client
He has access to a complete reporting in various formats (Excel and PDF).

The accountant :

He configures once and for all the management rules, the nature of expenses, accounting accounts, currencies, VAT management, ceilings, alerts and notifications
He controls, validates and eventually rejects non-conforming expense reports or receipts
He exports accounting entries to the accounting software or sents them to the accounting firm in 1 click
He exports information about the repayments made to the payroll software and sends transfer orders in SEPA format
As reliability is increased and data automatically exported, data re-entry is no more needed and he can free up time for other tasks
The expense reports management process is simplified thanks to the disappearance of « paper » expense reports He is alerted in case of abuses, incoherence, non-compliance of the implemented repayment rules ; the expenditure control becomes stricter but easier !

Highly configurable

Multi-company, multi-currency, oHRis Expense Reports enables to manage several companies under different rules.
Configuration of different VAT rates, of expense accounts and of all types of useful expenses
Automation of the controls linked to the company's refund policy.

Traceability & security

High users' actions logging system allowing a full auditability of the expense reports management process
Thanks to a high load tolerance, oHRis manages companies of several ten of thousands users with response time <1s
Our software regularly undergoes security audits carried out by companies specialized in IT security.

No paper !

oHRis Expense Reports allows you to fully dematerialize your receipts in accordance with the fiscal procedures of your country
oHRis Expense Reports can connect to the main accounting software and automatically send accounting records without re-entering data
The storage of the receipts is sealed by a trusted third-party for the whole legal conservation period.

oHRis Expense Reports during your business trips :

Whether you are user or manager, oHRis Expense Reports follows you during your business trips :

No need to configure or download any application from an « App store » ; you avoid a rush of requests for assistance to your computer service
100% of the PC/Mac functions are available from your mobile phone while you are in business trip, there is no need to compromise about the functionalities
You can enter your expenses in real time and capture your receipts thanks to the camera of your smartphone in just one click
Validate and monitor the repayment of your expense reports anywhere at any time !